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Home > Twisted Mind Records
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File Storage Compared to Digital Transfer
by Drew Mers
Invoices, receipts, and other records are piling up. What is one to do? Records management is the answer. There are two options for dealing with all those important papers. We can either store them off-site, or transfer them to an electronic format. Both are good options, and each is better suited to different applications. In this article, we describe and compare both records management techniques in detail, and outline the benefits of each. Choose the one you feel is right for you.
First, let us examine traditional paper record storage. Instead of piling up in your office, your records are sent to an off-site storage facility. Such facilities are secure, climate-controlled environments where your records will be both safe and accessible. Off site record storage is a time-tested record management technique. It remains a popular choice among businesses today due to an array of benefits. First, paper documents are retained in their original form. This can be especially important for official documents which may be needed later on for proof or evidence. Second, you can rest assured knowing your documents are kept in a secure, climate-controlled environment. Since your records are kept off-site, they are inaccessible to fraudsters and other prying eyes. When using off-site storage, keep in mind that you do not have immediate access to your records. For this reason, it is important to find a records management firm which offers speedy next day delivery. Some of the better firms even offer emergency "urgent" delivery of your records in just a few hours! Most importantly, understand your access needs, and properly convey them to your document management firm.
About the Author
Drew Mers is a consultant to Advertising Expert, LLC, online marketing experts and to Corporate Storage Services, a leading document storage company.
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